1. Definition and nature of personal data
Whenever you use the platform, that can be accessed from https://eventswallet.com website and/or
the “EventsWallet” mobile application, (hereinafter referred to as the “Platform”),
for the purposes of using the provided networking services that enable you to increase your
professional network, we may request some personal information about you.
We also collect some of your personal data when you register directly on our Platform to participate in a professional event, or when an event organizer wishes to provide you with our services within the context of the event for which you are registered and sends us your contact details in order that we may contact you.
The term “personal data” designates all data that allows an individual to be identified directly or indirectly, which corresponds in particular to your surname, first names, postal and e-mail addresses, telephone numbers, country of origin, time zone and data relating to your transactions on the Platform, your profiles on social networks, the name of your company, a photo of you, your job title and areas of expertise, the themes which you are interested in, your IP address, navigation data, data from recordings of calls with our teams (for example: dates of the calls), as well as any other information you provide to us about yourself.
3. Identity of the entity responsible for collecting and processing data
4. Collecting and processing personal data
Your personal data is collected and processed for one or more of the following purposes:
- To carry out customer management operations relating to contracts, invoices, follow-ups with customers, etc.
- To compile a list of registered members, users, customers and prospective customers.
- To issue newsletters, invitations and promotional advertisements. Should you not wish to receive these, we offer you the option to refuse them at the moment your data is being collected.
- To send you suggestions for networking connections with other users of the Platform. Should you not wish to receive these, we offer you the option to unsubscribe.
- To compile commercial and web traffic statistics for our services.
- To manage reviews on products, services or content.
- To record your calls with our teams for the purposes of training and improving our services (for example: dates of the calls).
- To manage unpaid invoices and potential disputes regarding the use of our products and services.
- To adhere to our legal and regulatory obligations.
We shall inform you, when requesting your personal data, if certain information must be provided
if it is optional. We shall also inform you of the consequences should you not wish to
We also inform you that we are likely to collect your data indirectly, either from organizers of events which you are attending, and thus enabling you to use our services, or from other users of our services.
5. Recipients of the collected and processed data
Our company’s staff, monitoring or control services (auditors in particular) and our
subcontractors (hosting service provider, newsletter publishing tool, telephone call
and recording service provider, audience measurement tool) will have access to your personal
For the purposes of the networking service, we will also provide your personal data to the organizers of professional events for which you are registered and for which you have used the services of the Platform.
Government agencies or representatives of the law, ministerial officers or organizations responsible for the collection of debts may also be recipients of your personal data, for the sole purposes of meeting our legal obligations.
We may transfer your information to service providers, advisers, potential transaction partners or other third parties within the scope of any review, negotiation or completion of a business acquisition should our company be sold to or merge with another company, or should we sell, liquidate or transfer all or part of our assets.
6. Assignment of personal data
– Regarding data relating to customer and prospect management:
Your personal data shall not be retained any longer than is strictly necessary for the management of our business with you. However, data proving the existence of a right or a contract must be kept in order to adhere to legal obligations and shall be held for the term stipulated by the applicable law.
Regarding potential prospecting operations for customers, their data may be held for a period of four (4)> years after the termination of the business relationship in question.
Personal data relating to a prospective customer, who is not already a customer, may be held for a period of three (3) years from the moment it is collected or from the last contact with the prospective customer.
At the end of this period of four (4) years, we may contact you again in order to find out if you wish to continue to receive commercial solicitation.
– Regarding user data:
Your personal data is kept for a period of 3 (three) years from the date of your last use of the application.
– Regarding web audience tracking statistics:
Information stored in users’ terminals, or any other means used to identify users and enabling them to be tracked or to measure the frequency of their visits, shall be retained for no longer than thirteen (12) months.
– Regarding the management of your requests to exercise your rights under the GDPR:
Information enabling the management of your requests to exercise your rights under the GDPR will be kept for 3 (three) years from the date of your request.
We take all necessary precautions and appropriate organizational and technical measures to maintain the security, integrity and confidentiality of your personal data, and especially to prevent it from being altered or damaged and to prevent any third party from accessing it.
9. The Location Of Your Data
If you are using the Platform through https://eventswallet.com website, Personal Data collected
generated within the European Union will be primarily stored at hosting facilities located in the
If you are using the Platform through https://eventswallet.cn website, Personal Data collected and generated within the People’s Republic of China (“PRC”) will be primarily stored at hosting facilities located in the PRC.
If you are using the Platform through https://eventswallet.ru website, Personal Data collected and generated within Russia will be primarily stored at hosting facilities located in Russia.
10. Legal basis for processing your data
We process your data on the basis of the following legal grounds:
- Performance of the contract you have entered into with us to use our services on our Platform;
- Our legitimate interest in developing and promoting our business;
- Our legitimate interest in training our employees;
- To comply with the legal and regulatory obligations to which we may be subject.
11. Access to and rectification, restriction or erasure of your personal data
You have the right to obtain and, where appropriate, rectify or delete any data concerning you,
online access to your account. You can also get in touch with the point of contact indicated
in Article 17.
You can request the restriction of processing of personal data concerning you in certain cases as defined in Article 18 of the GDPR.
Finally, we would like to remind those whose data is collected on the basis of our legitimate interests, as mentioned in the Article “Legal basis for processing your data”, that they may at any time oppose the processing of data concerning them. We may, however, be required to continue processing their data if there are legitimate reasons for this processing which may prevail over your rights and freedoms or if the processing is necessary to establish, exercise or defend our legal rights.
You can unsubscribe from our promotional emails using the link provided in our emails. Even if you choose to no longer receive promotional messages from us, you will continue to receive our administrative messages.
12. Portability of your personal data
You have data portability rights regarding the personal data that you provide us, understood as
data that you have actively and consciously declared in order to access and use our services,
as well as data generated from your activity using the services. We remind you that these
rights do not relate to data collected and processed on any other legal basis than the
or implementation of the contract binding us.
These rights can be exercised free of charge, at any time, and in particular when closing your account on the Platform, in order to recover and keep your personal data.
In this context, we will send you your personal data, through any pertinent channels, in a commonly-used and machine-readable standard open format, in accordance with industry standards.
13. Lodging a complaint with a supervisory authority
You are also hereby informed that you have the right to lodge a complaint with a competent
supervisory authority in the Member State in which your place of residence or your workplace
located, or the place where your rights have been violated, if you consider that the
applicable legal texts.
14. Data of minors
We do not knowingly process personal data from anyone under the age of 16. Please, do not
account with us if you are under 16. If you are a parent or a guardian and your child has given us his/her
personal data please contact us at firstname.lastname@example.org, we will delete that data as soon as possible.
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If you have any questions regarding our data processing activities, or if you wish to exercise any of your rights, you can contact us at the following points of contact:
- Email Address: email@example.com
- City center, Ahtri tn 12, Garju County, 10151, Tallinn, Estonia